AAS Annual General Meeting
Time & Location
About the Event
The Executive Committee and the Board of Directors of the American Association of Singapore invite all AAS members to join the 2021 Annual General Meeting on Tuesday, 30 March 2021 at 7:00 pm. We welcome and appreciate members’ participation and input.
Please take note of the following important points regarding the the 2021 AGM:
Virtual Attendance Only: In light of the ongoing COVID-19 situation and pursuant to the relevant safe distancing regulations under the COVID-19 (Temporary Measures) Act 2020, there is no physical AGM location for in-person attendance this year. A member may attend the Annual General Meeting only by participating in the proceedings of the meeting by electronic means.
All members will receive an email with the Zoom link to access the meeting. Please contact us at firstname.lastname@example.org if you have not received the Zoom link.
Quorum Requirement: A roll call will be taken at the beginning of the AGM. For the meeting to proceed at the designated time of 7:00 pm, at least 30 members must be virtually present to reach quorum. The meeting may proceed after 30 minutes from the specified time if a quorum has not been reached. Upon log in, please enable your device's camera to facilitate head count, and set your microphone to mute.
On-line Voting Only Ahead of AGM: All ballots will be cast using an on-line voting platform only. In accordance with AAS by-laws covering voting by electronic means, the voting period will open on Tuesday, 23 March, seven days ahead of the AGM, and will end Sunday, 28 March, at 7:00 pm, 48 hours prior to the scheduled start of the meeting. Votes will not be accepted after voting has officially closed or on the day of the AGM. Members will receive an email with a personal link to the AAS “Election Runner” voting platform at least seven days prior to the AGM. The Election Runner platform records who has voted and tallies the vote totals but does not identify the specific votes cast by individual members. The voting results will be reviewed by three independent inspectors in accordance with AAS by-laws. If you have not received the email containing the voting link by 23 March please check your Junk or Spam email folder or contact us at email@example.com.
Ballot Items: There are three items on the 2021 AGM ballot: 1) Candidates for election as officers and directors-at-large of the AAS Executive Committee. The on-line “Election Runner” voting page will show a list of all candidates, their bios and photos for reference. 2) Approval of the minutes from the 2020 AGM. This will be included in on-line voting page for review. 3) Approval of Auditors for Tax Year 2021. A link to the proposed auditor’s webpage will be included in the on-line voting page for review.
AGM Agenda: In addition to the President’s report and Treasurer’s report, results of the voting will be announced at the meeting. Any questions from attendees will be addressed by the Executive Committee at the 'Open Questions for Members' point on the agenda. Questions may be raised by use of the 'electronic hand'.
We look forward to seeing all members at the Annual General Meeting! Please contact firstname.lastname@example.org if you have any questions about the meeting or the voting process.